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Top microsoft-outlook frequently asked interview questions

How can I make Microsoft Outlook 2013 automatically mark a message as read when it is clicked?

Normally, when I click on an unread message in Outlook 2013, the message remains in the unread state until I click on a different message. How can I make it so that it marks as read when I click on the message like Outlook.com webmail?


Source: (StackOverflow)

How to save a mail into an .eml-file with Outlook?

Outlook Express and Thunderbird both support the .eml-file format. Somehow Outlook does not.

Is there any way to save mails into into an .eml-file using Outlook (e.g. with the help of a plugin)?


Source: (StackOverflow)

Change Outlook "Mark As Read" Behavior

Can someone describe to me, step by step, what I would need to do in order to change the default Outlook "Mark as Read" behavior?

Default Behavior: Outlook marks a message as read when It has appeared in the viewing pane and I move to another message.

Desired Behavior: Outlook marks a message as read as soon as it appears in the viewing pane.


Source: (StackOverflow)

How to fix the wrong number of unread emails flag in Outlook 2013?

I have an annoying problem in Outlook 2013. My inbox is flagged with "1" unread message, but this is not the case. Even when I empty my inbox folder, this bold "1" stays next to my folder, new as it contains a new message.

I've tried to "empty" it, to "clean" it, to "mark all as read" it. Nothing works.

Any tips?


Source: (StackOverflow)

How do I add someone to a scheduled Outlook meeting without sending that update to everyone else?

I have scheduled a recurring Outlook meeting that everyone has already accepted. Now I need to include one more person, and I'd like to send her the invitation "officially" so that it appears on her calendar. But I don't want the attendees who have already accepted the meeting to receive the invitation again and think it's something they need to respond to.


Source: (StackOverflow)

How do I stop Outlook Out-Of-Office from replying to certain addresses?

When I am out of the office, if I turn Out-of-Office on, it auto-replies to the automated emails I get from our Bug Tracking system, which leads to our Bug Tracking system getting full of message about my holiday.

With Outlook Out-of-Office, how do I set it to not respond to certain 'From' addresses? I see its something to do with the optional Rules in the O-o-O dialog, but its not that clear how to stop it from replying using the rules.

I'm on Outlook 2003 and Exchange 2003 but advice for any version will probably be useful to people.


Source: (StackOverflow)

Is there a wildcard for setting up an Outlook 2007 rule?

I would like to create a rule that moves anything with the words SUCCESS * BenchmarkResults, where the * indicates a wildcard to a specific folder. We have multiple systems that will be put in place of the *.

We have emails that will return WARNING * BenchmarkResults that I don't want the rule applied to.

I know I can create a separate rule for each of our systems, but I want this rule to be dynamic where I can add new benchmark emails without creating a new rule.


Source: (StackOverflow)

How to make Outlook Calendar reminders stay on top in Windows 7

I'm just starting to use Windows 7 and I want to know how to make my Outlook reminders pop up and show themselves prominently. They keep opening discreetly, as just another window in the Outlook stack on the taskbar. As a result, I keep overlooking them because they pop up behind everything else.

How do I make them less easy to overlook?

(Clearly, one usually doesn't want obnoxious apps that push themselves to the forefront. But there are a few places where such behavior is desirable, and Outlook calendar reminders are one of them.)


Source: (StackOverflow)

Outlook sometimes marks folder with one unread message

In an Outlook folder, sometimes even though I marked all messages as read, the folder list shows "1", as if there's an unread message.

Note: This is Outlook connected to a corporate Exchange server.


Source: (StackOverflow)

How can I adjust start and end time for reoccuring meetings in Outlook?

I have a situation where I have a few reoccurring meetings in my Outlook calendar for which I want to change the start and end time for. I didn't create the meeting in the first place, and I don't want to change the time for other users that are invited to the meeting. I only want to move the start/end time on my calendar. I can do this easily if I open only a single occurrence of the meeting. However, if I open the series, I cannot. I have Outlook 2010.

How can I accomplish this?


Source: (StackOverflow)

Outlook 2010 RULES - How to use "OR" boolean

It seems that Microsoft Outlook 2010 can only use the "AND" boolean when setting RULES. I find that very disturbing since even the lower end Windows Live Mail can use "OR". Am I missing something? I'm trying to recreate this WLM rule in Outlook:

Apply this rule after the message arrives
Where the From line contains 'casoclinico' 
    or Where the Subject line contains 'caso' and 'clínico' 
Move it to the Isbrae - Caso Clínico folder 

Source: (StackOverflow)

Can I use a different signature in Outlook for internal versus external mail?

Our company requires use of a specific signature (with an image) for external e-mail and would like to use a different signature for internal e-mail (without an image).

Is this possible with Outlook 2007?


Source: (StackOverflow)

Undo send email in Outlook

Is there an equivalent of Undo Sent Gmail feature in Microsoft Outlook? I believe that once that feature is enabled in Gmail the sending of email is postponed by 5 to 30 seconds (depending on settings) so you have a chance to click on undo link.

Is there a similar feature available for Microsoft Outlook?

I am aware of Recall Email functionality but that is a completely different approach requiring that the recipient of the mail must be using an Exchange server e-mail.


Source: (StackOverflow)

How can I export all email addresses I have sent to from Outlook or any other Email Client?

I would like to export a list of email addresses of people I have previously sent mail to. I don't think there is a way to do this without an add-in.

I tried a tool called Gwabbit and it did not do what I needed.

There are some answers here based on the NK2 file and utilities that read it, but it's not the solution because the NK2 file will not always have every recipient you've ever emailed for the following reasons:

  1. You can edit it (simply by deleting a suggested contact as it pops up)
  2. It's unique to your profile (each login on each device, not counting roaming profiles), so if you use multiple machines/devices it doesn't get all recipients.

What I really want is to go through all the sent mail, optionally my received mail too, and harvest all the email addresses in there.

I initially wrote this question for Outlook, but if there is an app or utility that will do this outside of Outlook, it's worth migrating mail, even if just for this one time need.


Source: (StackOverflow)

Prevent Outlook 2010 Insert Picture resizing image

When I "Insert Picture" a JPEG in Outlook 2010 it automatically resizes the image and, I think, recompresses it too. I realise this would be useful for photographs or for people who try to email 1MB BMPs but I would like to email around an image at the original pixel size without recompression. Is there a way to turn this off, or better still choose settings for each image insert?

I found this page in the Office help. It's for Word, PowerPoint and Excel not Outlook but points you at File, Options, Advanced, Image Settings. There's no equivalent section in Outlook. I know Outlook uses Word as its editor so I've looked at Word's settings but there isn't an 'original size' here: there's only 'turn off image recompression' and pick target DPI from 96, 150, 220. I guess Office is finding a DPI value in the JPEG file and scaling it up or down to match this setting. I can't find an equivalent option in Outlook's options menu but there's so many settings and pop-up dialogs I may have missed something.

Picture Format, Reset image size resets the image to the rescaled version, not the original. I can't see a way to edit a pixel value into size values in the image properties after insert.

Thanks! I realise I can probably achieve this by editing the image metadata in PhotoShop elements or similar but there ought to be a way without editing the file? This is new behaviour in Outlook 2010; 2007 didn't do this.


Source: (StackOverflow)