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Top microsoft-outlook frequently asked interview questions

How can I make Microsoft Outlook 2013 automatically mark a message as read when it is clicked?

Normally, when I click on an unread message in Outlook 2013, the message remains in the unread state until I click on a different message. How can I make it so that it marks as read when I click on the message like Outlook.com webmail?


Source: (StackOverflow)

How to save a mail into an .eml-file with Outlook?

Outlook Express and Thunderbird both support the .eml-file format. Somehow Outlook does not.

Is there any way to save mails into into an .eml-file using Outlook (e.g. with the help of a plugin)?


Source: (StackOverflow)

Change Outlook "Mark As Read" Behavior

Can someone describe to me, step by step, what I would need to do in order to change the default Outlook "Mark as Read" behavior?

Default Behavior: Outlook marks a message as read when It has appeared in the viewing pane and I move to another message.

Desired Behavior: Outlook marks a message as read as soon as it appears in the viewing pane.


Source: (StackOverflow)

How to fix the wrong number of unread emails flag in Outlook 2013?

I have an annoying problem in Outlook 2013. My inbox is flagged with "1" unread message, but this is not the case. Even when I empty my inbox folder, this bold "1" stays next to my folder, new as it contains a new message.

I've tried to "empty" it, to "clean" it, to "mark all as read" it. Nothing works.

Any tips?


Source: (StackOverflow)

How can I synchronise my Outlook Calendar with Google Calendar (preferably using a free/open source tool)? [closed]

How can I synchronise my desktop Outlook calendar with my Google Calendar (Outlook -> Google)?

I saw the question Free tool for Synchronizing Google Contacts and Calendar with Outlook, but the solution that was suggested there is no longer available - Google Sync End of Life.

There are tools that required a payment, like SyncMyCal, gSyncit and OggSync, but I am looking for a free / open source solution.

One can download Google sync, but when trying to use it there's an error:

Enter image description here

For now, I use OggSync to synchronise, but as a freeware it allows to synchronise manually only, not automatically, so I have to remember to synchronise after every change.

I checked Mozilla Sunbird, but I couldn't find any relative posts on how to synchronise Outlook -> Google using it.

Just to be clear: I'm not looking for software; I am looking for a solution. What can I do if sometimes software is a solution?


Source: (StackOverflow)

Undo send email in Outlook

Is there an equivalent of Undo Sent Gmail feature in Microsoft Outlook? I believe that once that feature is enabled in Gmail the sending of email is postponed by 5 to 30 seconds (depending on settings) so you have a chance to click on undo link.

Is there a similar feature available for Microsoft Outlook?

I am aware of Recall Email functionality but that is a completely different approach requiring that the recipient of the mail must be using an Exchange server e-mail.


Source: (StackOverflow)

How can I adjust start and end time for reoccuring meetings in Outlook?

I have a situation where I have a few reoccurring meetings in my Outlook calendar for which I want to change the start and end time for. I didn't create the meeting in the first place, and I don't want to change the time for other users that are invited to the meeting. I only want to move the start/end time on my calendar. I can do this easily if I open only a single occurrence of the meeting. However, if I open the series, I cannot. I have Outlook 2010.

How can I accomplish this?


Source: (StackOverflow)

How do I add someone to a scheduled Outlook meeting without sending that update to everyone else?

I have scheduled a recurring Outlook meeting that everyone has already accepted. Now I need to include one more person, and I'd like to send her the invitation "officially" so that it appears on her calendar. But I don't want the attendees who have already accepted the meeting to receive the invitation again and think it's something they need to respond to.


Source: (StackOverflow)

Outlook sometimes marks folder with one unread message

In an Outlook folder, sometimes even though I marked all messages as read, the folder list shows "1", as if there's an unread message.

Note: This is Outlook connected to a corporate Exchange server.


Source: (StackOverflow)

Make sent items show up in conversation view in Outlook 2010?

This one is pretty simple:

I am using Outlook 2010 in "Conversation View" which is great except for the fact that Sent Items do not show up in this view.

When using the beta version of Outlook 2010, my sent items did show up in this view. It required me to click on the "dropdown" arrow to the left of the conversation an extra time, but once I did, I could see my own sent email along with the rest of the messages in the conversation.

The retail version of Outlook 2010 is not doing this, and I have spent quite some time digging through all of the options and I haven't found any way to enable this.

I do know about the cheesy solutions such as setting up a rule to BCC yourself on all of your email so that it shows up in your inbox, but this is not what I would like to do; there is (or was, in the beta) a way to natively support this; I just need to figure out how.

I am on Exchange if that matters.


Source: (StackOverflow)

Is there a Shortcut for "Mark all messages as read" in Outlook?

I am trying to find a shortcut for marking all messages (eMails) in a folder as read by using a keyboard shortcut, but had no luck in finding one so far.

I am using Microsoft Outlook 2010 and when I open the context menu (right click on the folder), it shows the "e" underlined in "Mark All as Read", which is in my opinion a sign for a shortcut.

Does anybody know the shortcut?


Source: (StackOverflow)

How to disable "clutter" feature in office 365

I'm using office 365 for business. A couple of weeks ago I got an email introducing the new "clutter" feature with a "click here to configure" button saying that if I didn't do anything, the feature would not be enabled. I deleted the email and the new clutter folder thinking that was the end of the matter.

Yesterday I got another email, again introducing the clutter feature, this time telling me it was already enabled. Sure enough, the clutter folder had reappeared and some emails were in it. I followed the instructions to go to the options screen (https://outlook.office365.com/owa/#path=/options/clutter) to disable it, but found that the feature is already set to disabled.

Anyone know how I can actually turn it off?


Source: (StackOverflow)

Outlook 2013 not showing emails older than aprox. 6months old in any folders

I migrated a VP of our company to Office 365 and now he's not seeing emails in folders that there should be. The problem seems to affect all folders but only emails after about 6-12 months old.

Other "clues" I've found are:

  • Emails can be seen from the Office 365 Outlook Web Access interface
  • The folders in Outlook will show the proper count of emails [75]
  • Outlook is pointed to an exchange server (Office 365)

I suspect it's some sort of "don't sync if older than X" type setting but I have no idea where that setting would be.


Source: (StackOverflow)

How do I stop Outlook Out-Of-Office from replying to certain addresses?

When I am out of the office, if I turn Out-of-Office on, it auto-replies to the automated emails I get from our Bug Tracking system, which leads to our Bug Tracking system getting full of message about my holiday.

With Outlook Out-of-Office, how do I set it to not respond to certain 'From' addresses? I see its something to do with the optional Rules in the O-o-O dialog, but its not that clear how to stop it from replying using the rules.

I'm on Outlook 2003 and Exchange 2003 but advice for any version will probably be useful to people.


Source: (StackOverflow)

Is there a wildcard for setting up an Outlook 2007 rule?

I would like to create a rule that moves anything with the words SUCCESS * BenchmarkResults, where the * indicates a wildcard to a specific folder. We have multiple systems that will be put in place of the *.

We have emails that will return WARNING * BenchmarkResults that I don't want the rule applied to.

I know I can create a separate rule for each of our systems, but I want this rule to be dynamic where I can add new benchmark emails without creating a new rule.


Source: (StackOverflow)