smallseo.info

microsoft-outlook interview questions

Top microsoft-outlook frequently asked interview questions

Is there a wildcard for setting up an Outlook 2007 rule?

I would like to create a rule that moves anything with the words SUCCESS * BenchmarkResults, where the * indicates a wildcard to a specific folder. We have multiple systems that will be put in place of the *.

We have emails that will return WARNING * BenchmarkResults that I don't want the rule applied to.

I know I can create a separate rule for each of our systems, but I want this rule to be dynamic where I can add new benchmark emails without creating a new rule.


Source: (StackOverflow)

How to make Outlook Calendar reminders stay on top in Windows 7

I'm just starting to use Windows 7 and I want to know how to make my Outlook reminders pop up and show themselves prominently. They keep opening discreetly, as just another window in the Outlook stack on the taskbar. As a result, I keep overlooking them because they pop up behind everything else.

How do I make them less easy to overlook?

(Clearly, one usually doesn't want obnoxious apps that push themselves to the forefront. But there are a few places where such behavior is desirable, and Outlook calendar reminders are one of them.)


Source: (StackOverflow)

Outlook sometimes marks folder with one unread message

In an Outlook folder, sometimes even though I marked all messages as read, the folder list shows "1", as if there's an unread message.

Note: This is Outlook connected to a corporate Exchange server.


Source: (StackOverflow)

How do I add someone to a scheduled Outlook meeting without sending that update to everyone else?

I have scheduled a recurring Outlook meeting that everyone has already accepted. Now I need to include one more person, and I'd like to send her the invitation "officially" so that it appears on her calendar. But I don't want the attendees who have already accepted the meeting to receive the invitation again and think it's something they need to respond to.


Source: (StackOverflow)

How can I adjust start and end time for reoccuring meetings in Outlook?

I have a situation where I have a few reoccurring meetings in my Outlook calendar for which I want to change the start and end time for. I didn't create the meeting in the first place, and I don't want to change the time for other users that are invited to the meeting. I only want to move the start/end time on my calendar. I can do this easily if I open only a single occurrence of the meeting. However, if I open the series, I cannot. I have Outlook 2010.

How can I accomplish this?


Source: (StackOverflow)

Outlook 2010 RULES - How to use "OR" boolean

It seems that Microsoft Outlook 2010 can only use the "AND" boolean when setting RULES. I find that very disturbing since even the lower end Windows Live Mail can use "OR". Am I missing something? I'm trying to recreate this WLM rule in Outlook:

Apply this rule after the message arrives
Where the From line contains 'casoclinico' 
    or Where the Subject line contains 'caso' and 'clínico' 
Move it to the Isbrae - Caso Clínico folder 

Source: (StackOverflow)

Can I use a different signature in Outlook for internal versus external mail?

Our company requires use of a specific signature (with an image) for external e-mail and would like to use a different signature for internal e-mail (without an image).

Is this possible with Outlook 2007?


Source: (StackOverflow)

Undo send email in Outlook

Is there an equivalent of Undo Sent Gmail feature in Microsoft Outlook? I believe that once that feature is enabled in Gmail the sending of email is postponed by 5 to 30 seconds (depending on settings) so you have a chance to click on undo link.

Is there a similar feature available for Microsoft Outlook?

I am aware of Recall Email functionality but that is a completely different approach requiring that the recipient of the mail must be using an Exchange server e-mail.


Source: (StackOverflow)

How can I export all email addresses I have sent to from Outlook or any other Email Client?

I would like to export a list of email addresses of people I have previously sent mail to. I don't think there is a way to do this without an add-in.

I tried a tool called Gwabbit and it did not do what I needed.

There are some answers here based on the NK2 file and utilities that read it, but it's not the solution because the NK2 file will not always have every recipient you've ever emailed for the following reasons:

  1. You can edit it (simply by deleting a suggested contact as it pops up)
  2. It's unique to your profile (each login on each device, not counting roaming profiles), so if you use multiple machines/devices it doesn't get all recipients.

What I really want is to go through all the sent mail, optionally my received mail too, and harvest all the email addresses in there.

I initially wrote this question for Outlook, but if there is an app or utility that will do this outside of Outlook, it's worth migrating mail, even if just for this one time need.


Source: (StackOverflow)

Prevent Outlook 2010 Insert Picture resizing image

When I "Insert Picture" a JPEG in Outlook 2010 it automatically resizes the image and, I think, recompresses it too. I realise this would be useful for photographs or for people who try to email 1MB BMPs but I would like to email around an image at the original pixel size without recompression. Is there a way to turn this off, or better still choose settings for each image insert?

I found this page in the Office help. It's for Word, PowerPoint and Excel not Outlook but points you at File, Options, Advanced, Image Settings. There's no equivalent section in Outlook. I know Outlook uses Word as its editor so I've looked at Word's settings but there isn't an 'original size' here: there's only 'turn off image recompression' and pick target DPI from 96, 150, 220. I guess Office is finding a DPI value in the JPEG file and scaling it up or down to match this setting. I can't find an equivalent option in Outlook's options menu but there's so many settings and pop-up dialogs I may have missed something.

Picture Format, Reset image size resets the image to the rescaled version, not the original. I can't see a way to edit a pixel value into size values in the image properties after insert.

Thanks! I realise I can probably achieve this by editing the image metadata in PhotoShop elements or similar but there ought to be a way without editing the file? This is new behaviour in Outlook 2010; 2007 didn't do this.


Source: (StackOverflow)

Why does the Outlook taskbar envelope icon sometimes remain active, even if I have no unread email?

Outlook has a nice envelope icon that displays on top of the taskbar icon when I have new mail. Sometimes this icon comes up when I get a new message, but then doesn't go away when the message is marked as read.

The only ways I know of to get rid of it is to close and reopen Outlook, or get a new email. Although sometimes if I'm unlucky the same thing will happen with the new email.

Here are two screenshots of what I'm talking about. You can clearly see the new mail icon along with an empty inbox.

enter image description here (Click image to enlarge)

enter image description here

Just to be clear, there really isn't any unread email (none in other folders, junk etc.).

How can I get Outlook to actually recognize when I have no new mail?


Source: (StackOverflow)

Prevent Outlook from automatically deleting meeting emails

I'm using Outlook Web Access to read my email. When I receive a meeting notice and acknowledge it, Outlook adds it to my calendar then deletes the email. Is there a way to disable Outlook automatically deleting the meeting email?

There doesn't seem to be any way to configure this in Options - Messaging and Options - Calendar. Note that I'm using Outlook Web Access and not the desktop client.

From the copyright date this appears to be Outlook 2007.

Follow-up: Based on edusysadmin's comment I logged-in using IE8, which exposed a setting not available in Firefox - "Move out-of-date meeting requests and responses to the Deleted Items folder". However unchecking this box doesn't seem to impact the auto-delete behavior.

Follow-up 2: Keep in mind I am using Outlook Web Access via a web browser. I do not have the thick client Outlook installed.


Source: (StackOverflow)

Is there any way to turn on my "Out of Office" automatic replies when an event in the calendar is marked "out of office"?

I have recurring events that cause me to be out of the office on a regular basis. I have updated my calendar to reflect that I will be out of the office.

Currently I use the "Out of Office" automatic replies. I don't want to have to turn them on every time I will be gone - especially since I know far in advance and it is a regularly recurring event.

Is there any way to turn on my "Out of Office" automatic replies when an event in the calendar is marked "out of office"?

Note: I am currently using Outlook 2010, but I could upgrade to 2013 if it has this functionality.


Source: (StackOverflow)

Outlook does not show desktop notifications on a message receive

I have a number of accounts in Microsoft Office Outlook 2007, a folder for each and a rule which moves message for appropriate folder. Also it has to show a desktop notification.

But it doesn't!

I have enabled an option to showing notification for root incoming folder but 99.99% of my messages goes to sub-folders and absolutely quietly.


Source: (StackOverflow)

Can I create a link to a specific email message in Outlook?

I use Outlook as my email client at work, but I don't want to use it to manage my tasks and todos. (Instead I use plain text files and Emacs org-mode.) Since many todo items start out as mails in my inbox, I often need to reference these mails.

Is there some clever way to create a link (a URL) that opens a specific email in Outlook when clicked?


Source: (StackOverflow)